This policy applies to all Field Admiral applications, websites and services operated by MyFieldDesk LLC, including Field Admiral HVAC Edition, Field Admiral Plumbing Edition, Field Admiral Electrical Edition, Field Admiral Pressure Washing Edition and Field Admiral Auto Detailing Edition (each formerly known as the MyFieldDesk HVAC, Plumbing, Electrical, Pressure Washing and Auto Detailing Editions, and before that as AirDesk, FlowDesk, VoltDesk, CleanDesk and DetailDesk, respectively), the Field Admiral iPhone app, the fieldadmiral.app and myfielddesk.app websites and their subdomains, and any future editions, applications or services under the Field Admiral brand or any earlier name.
1. Who We Are
MyFieldDesk LLC ("Field Admiral," "we," "us," or "our") operates a suite of field service management applications for trade contractors under the Field Admiral brand. Our registered business address is:
2. Information We Collect
We collect information you provide directly to us when you create an account, use our services, or contact us for support. This includes:
- Account information: Name, email address, business name, phone number, and password.
- Business data: Customer names, contact details, job records, invoices, estimates, service history, and related business information you enter into the application.
- Billing information: Subscription plan details. Payment processing is handled by Stripe; we do not store full credit card numbers.
- Device and usage data: Browser type, IP address, pages visited, and app usage patterns, collected automatically when you use our services.
- Communications: Messages you send us via email or support channels.
- Location: If you allow it, your device's precise location while you use the app, to tell you when you arrive at a job, when to leave for the next one, and what the weather is at your job sites. You can turn this off at any time in your device's settings.
- Photos and files: Photos and documents you add, such as job photos, equipment data plates and receipts.
- Voice: If you log work by talking, your device's speech recognition turns your words into text. We receive the text, not the recording.
- Error reports: If the app runs into an error, a technical report of what went wrong, with the text on the screen hidden.
- Field Admiral iPhone app: If you use "Fill from Contacts", we receive only the one contact you pick, never your contact list. "Face ID to open" works entirely on your phone; we never receive your face or fingerprint data. The app keeps a notification token so we can send you alerts, and keeps your upcoming jobs on the phone for its widgets, Lock Screen and Siri.
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our applications and services.
- Process transactions and manage your subscription.
- Send transactional emails such as invoices, appointment confirmations, and password reset links.
- Respond to your support requests and questions.
- Send product updates and service announcements (you may opt out of marketing emails at any time).
- Detect and prevent fraud, abuse, and security incidents.
- Comply with applicable laws and legal obligations.
4. How We Share Your Information
We do not sell your personal information. We may share your information only in the following circumstances:
- Service providers: We share information with third-party vendors who help us operate our services, including Supabase (database and authentication), Stripe (payment processing), Vercel (hosting), Resend (transactional email), Twilio (text messages sent from the app), Google (maps, address lookup and drive times), Anthropic (the AI features that read receipts and equipment data plates, write job notes and answer help questions), PostHog (product usage analytics, including screen recordings with all text hidden), Sentry (error reports), Cloudflare (bot protection at sign-in) and Apple (notifications to the iPhone app). These providers are bound by their own privacy policies and are prohibited from using your data for purposes other than providing services to us. For weather at your job sites we send only the job's map coordinates to the U.S. National Weather Service.
- QuickBooks integration: If you connect your QuickBooks account, data is shared with Intuit in accordance with your authorization and Intuit's privacy policy.
- Legal requirements: We may disclose information if required by law, subpoena, or other legal process, or when we believe disclosure is necessary to protect our rights or the safety of others.
- Business transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.
5. Data Storage and Security
Your data is stored securely using Supabase infrastructure hosted on AWS. We implement industry-standard security measures including encryption in transit (TLS) and at rest, row-level security policies, and regular automated backups.
No method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.
6. Data Retention
We retain your account and business data for as long as your account is active or as needed to provide services. If you cancel your subscription, your data is retained for one year from the date your plan ends, so you can reactivate and pick up where you left off, or export it. If a free trial ends and you do not choose a paid plan, your data is retained for one year from the day the trial ends. After that year it is deleted from our active systems. Backup copies may persist for an additional period consistent with our backup retention schedule.
You can delete your account at any time in the app: Settings → Name & Login → Delete account. The account is locked right away and its data is erased 7 days later; within those 7 days you can contact us to stop the deletion. A team member can remove their own login the same way. You may also request deletion of your data at any time by contacting us at support@myfielddesk.app.
7. Cookies and Tracking
Our applications use cookies and similar tracking technologies to maintain your session, remember your preferences, and analyze usage patterns. We use only functional and analytical cookies — we do not use advertising or third-party tracking cookies.
Our website (www.fieldadmiral.app) uses Vercel Web Analytics to count visits, which pages are viewed and which links are clicked. It does not use cookies and does not identify you; visits are counted in aggregate.
You can control cookie settings through your browser, but disabling cookies may affect the functionality of our applications.
8. Third-Party Links and Integrations
Our applications may contain links to third-party websites or offer integrations with third-party services such as QuickBooks. This Privacy Policy does not apply to those third parties. We encourage you to review the privacy policies of any third-party services you use in connection with our applications.
9. Children's Privacy
Our services are designed for business use by adults and are not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately.
10. Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, including:
- The right to access, correct, or delete your personal data.
- The right to export your data in a portable format.
- The right to opt out of marketing communications.
- The right to withdraw consent where processing is based on consent.
To exercise these rights, contact us at support@myfielddesk.app. We will respond within 30 days.
11. Florida Privacy Rights
As a Florida-based business, we comply with applicable Florida privacy laws. Florida residents have the right to request information about personal data we hold about them and to request deletion of that data. Please contact us using the information below to exercise these rights.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page and updating the "Last updated" date above. For significant changes, we will also send a notification to the email address associated with your account. Your continued use of our services after such changes constitutes your acceptance of the updated policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us: